[Spacecadets] Minutes from last meeting

Sat Mar 26 12:31:38 PDT 2016

Being this Sunday is Easter Sunday and a time a lot of people spend with family, should ee consider rescheduling?

Sent from Yahoo Mail on Android 

  On Sat, Mar 26, 2016 at 13:20, Charel Morris<charelm at gmail.com> wrote:   Is there another meeting this Sunday Mar 27?

Sent from my iPhone so please excuse the occasional weird wording!

Charel

> On Mar 26, 2016, at 7:46 AM, John Benedetto <john.benedetto at gmail.com> wrote:
> 
> A thanks for Chris & Darrel for proofing my minutes.  -- JT
> I think the biggest takeaway to submit to the board is: we recommend Alice's rental of 1K sq ft for $700, including the east "hallway", and the North wall (where donations were moved to), and bench/storage rental of $1.50 / sq ft.
> 
> I think we should plan on sending the Board a recommendation later this week
> -----------------------------------------------------------------------------------
> 
> 
> 
> Space Cadets Meeting 3-20-16
> 
> Though Geoff couldn't make the meeting, he prepped an information sheet listing 
> rents & other costs, as was requested by Darren & others.  We want to thank him for 
> prepping that sheet, especially considering he missed the meeting because he was 
> sick.
> 
> - One early consideration was renting alternate space within Quelab, such as 
> Flynn's Arcade or Mission Control
> 
> - Three types of rentals were discussed:
>  - A room
>  - Storage Space (nook/cranny)
>  - Bench or table
>  
> Some liked the idea of a stationary bench, while others like the idea of a mobile 
> bench
> 
> The following people have expressed interest in renting space at Quelab:
> - Alice, for 1,000 sq. ft
> - Aaron B., for a workbench
> - Ben Cole, for  ~30 sq. ft
> - Josh P., for ~20 sq. ft
> - Darrel, for ~20 sq. ft
> - Aryon Hopkins, for display space (room 1
> 
> There was agreement on:
> - There would be different rental rates, open storage vs. a room
> - Large amount of space may net a lower rate per sq. ft  (Aaron B. suggested 
> different rates for different places, upstairs storage $1/sq ft, first floor $2/sq 
> ft)
> - It was suggested to charge $1.50/sq. ft for an approximate charge of $45 for 
> $45/month charge. At first we had 30 sq. ft (thus $45 a month) then Darrel/Aaron 
> came up with a finer calculation of a 4 x 6.5 ft space (for the fixed benches). 
> That came out to 27 sq. ft (except that should have been 26 sq. ft) at 40.5$ ( 26* 
> 1.5 = 39 respectively) 
> - Rental rate for the Annex office at roughly $1.82/sq. ft (assuming ~220sq ft) for 
> a charge of $400/month
> - It was recommended to rent 1,000 sq. ft to Alice for a total of $700 a month, 
> her lease to run through November (the end of the current Quelab lease).  Further it was 
> proposed that it would include the Annex "hallway" & the North wall  (to have the 
> minimum impact) since she would be renting a third of the space.  Alice found these 
> suggestions favorable.
> - JT asked if we are obliged with the requirement to make back the additional rent 
> of the annex via rentals within the space?  
> - Darrel will send an email to the Members' list asking if anyone is interested in 
> renting space or a bench?
> 
> Details on Bench rental suggestions:
> - a mobile bench would be cheaper than a stationary bench
> - A fixed bench rental would be the square footage of the bench as well as 4.5 feet 
> back or so out from the bench to allow for the person renting it - A mobile bench 
> would be pulled out from its 'parking spot' and be returned there at the end of the 
> day and thus a mobile bench space is only charged per sq. ft of the bench itself.
> -A discussion on who would manage the rental space assuming this was approved by 
> the board. A rental officer was suggested (although the treasurer would be paid 
> directly still).
> 
> Other Topics (briefly) discussed, probably to be brought up in the next meeting:
> - The door in room 1 and whether it should be locked or have a breaker bar, to make 
> it a valid exit for the building?
> - While the fermentation fridge is okay on the east wall, and brewing storage there 
> somewhere as well, the actual brewing cannot take place there, as there is a need 
> for proper ventilation.  It was suggested to use the "Hood Room", since it has that 
> awesome vent hood.
> - Geoff's suggestion of Silk screening also on that east wall was mentioned.  At 
> this point in the meeting I am not sure how much agreement there was (most people 
> wanted to leave), but I think we agreed that that usable, non-donation gear would 
> go on the East Wall. At the moment that is beer equipment and the Silk Screening 
> equipment.
> - The donation zone - once purged & cleaned out - could be relocated to the west 
> wall & the north wall (outside the Annex office) (For the Alice Rental to occur this 
> would need to happen
> - Darren suggested having a shelf unit in room 42, as the "up for grabs" shelf, for 
> donations that have been cleared by the Donations officer & okayed for any member 
> that wants them.
> 
> It was posited that the 3D printing room is insufficient and could be moved to the 
> Annex office, or expanded (perhaps combined with Mission Control by taking out a 
> wall?) 
> 
> It was also agreed that the entry room (Room 42) could use sprucing up.  Gonner's 
> friend & fellow Quelab member Felicia is interested in doing so.
> 
> 
> APPENDIX
> Here is the info we were going off of:
> Summary of Calculations Considered
> Current area: 6590 sq. ft
> Annex area: 2986 sq. ft
> Total area: 9576 sq. ft
> 
> Current Monthly rent: $2080
> Monthly rent till October 31: $2848
> Monthly rent as of November 1: $2314
> Monthly rent total by November 1, 2018: $2454
> 
> Additional osts:
> Back Rent (for March): $827
> (estimates below)
> Electricity: 600 now ? 900 with annex
> Water: 110 now ? 165 with annex
> Gas: 75 now ? 150 with annex
> Insurance: 92 now ? 108 with annex
> Common Area Fee: 300 now ? 450 with annex
> 
> Total Cost Estimate of Current building (no annex): $3257 per month
> Total Cost Estimate of monthly fees with annex: $4227 per month
> 
> Cost per sq. ft to add annex: $0.325 per sq. ft per month (at infinity)
> Cost per sq. ft to add annex till October 31st: $0.457 per sq. ft per month
> 
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