[Spacecadets] Minutes from last meeting

Sat Mar 26 15:04:45 PDT 2016

Last week at the very end of the meeting I thought we had an agreement on meeting this week at the same time. Sundays earlier are a poor time for me to meet unfortunately. I would much rather meet Friday evening or Saturday after noon (due to the classes at Quelab that run before that). Remember this last meeting was called just to get the ball rolling, so it would be wise for us as a group to pick a time that works for all of us if possible. 

I am also fine with delaying our next meeting. What we do need to do is get a proposal to the board as soon as possible so we can start renting the space and reducing the effect of the added cost of the annex on the membership.

So a couple things to do outside of the meeting for this week:
Proposals for the board to approve renting the space
Come up with a new meeting time that is optimal for the Space Cadets team

A couple of things for us to chew on and address at the next meeting:
Discussing on utilization of the rest of the space at Quelab (outside of the annex) including:
Flynn's Arcade
Room 1
Mission Control and Space Operations Center
Additional meeting room in the Annex
The yard in front of the building

A survey of the membership would be wise to narrow down what type of space they would want in the annex as a work area. It sounded to me like many people just want a small place to work on their project where they do not have to put it away. To that extent I think the individuals were more attracted to the cheapest option that provided them that opportunity. That is, I would like to see what is the actual desire for a fixed work bench among the membership. It may be that the fixed workbenches are not even necessary. 
This would be ideal for maximizing space utilization, but we only want to do that if a large, clear majority of the membership is in favor of it. 

To address this issue we need a survey to establish the following:
Maximum amount a member would pay for space
Ideal amount of space members actually want
Number of members currently interested in bench space 
Also, what will be the members use of the space

This does not really affect the proposal. The board can approve both types of spaces and have a rental officer decide what the actual breakup of the space should be. However, it would be good to have a set up that is near ideal when we start renting so that we do not have to rearrange the space and/or add/reduce benches.

Christopher Zapotocky
________________________________________
From: Spacecadets [spacecadets-bounces at quelab.net] on behalf of Darren [moodyguy33324 at yahoo.com]
Sent: Saturday, March 26, 2016 1:31 PM
To: Space Utilization; Space Utilization
Subject: Re: [Spacecadets] Minutes from last meeting

Being this Sunday is Easter Sunday and a time a lot of people spend with family, should ee consider rescheduling?

Sent from Yahoo Mail on Android<https://overview.mail.yahoo.com/mobile/?.src=Android>

On Sat, Mar 26, 2016 at 13:20, Charel Morris
<charelm at gmail.com> wrote:
Is there another meeting this Sunday Mar 27?

Sent from my iPhone so please excuse the occasional weird wording!

Charel

> On Mar 26, 2016, at 7:46 AM, John Benedetto <john.benedetto at gmail.com> wrote:
>
> A thanks for Chris & Darrel for proofing my minutes.  -- JT
> I think the biggest takeaway to submit to the board is: we recommend Alice's rental of 1K sq ft for $700, including the east "hallway", and the North wall (where donations were moved to), and bench/storage rental of $1.50 / sq ft.
>
> I think we should plan on sending the Board a recommendation later this week
> -----------------------------------------------------------------------------------
>
>
>
> Space Cadets Meeting 3-20-16
>
> Though Geoff couldn't make the meeting, he prepped an information sheet listing
> rents & other costs, as was requested by Darren & others.  We want to thank him for
> prepping that sheet, especially considering he missed the meeting because he was
> sick.
>
> - One early consideration was renting alternate space within Quelab, such as
> Flynn's Arcade or Mission Control
>
> - Three types of rentals were discussed:
>  - A room
>  - Storage Space (nook/cranny)
>  - Bench or table
>
> Some liked the idea of a stationary bench, while others like the idea of a mobile
> bench
>
> The following people have expressed interest in renting space at Quelab:
> - Alice, for 1,000 sq. ft
> - Aaron B., for a workbench
> - Ben Cole, for  ~30 sq. ft
> - Josh P., for ~20 sq. ft
> - Darrel, for ~20 sq. ft
> - Aryon Hopkins, for display space (room 1
>
> There was agreement on:
> - There would be different rental rates, open storage vs. a room
> - Large amount of space may net a lower rate per sq. ft  (Aaron B. suggested
> different rates for different places, upstairs storage $1/sq ft, first floor $2/sq
> ft)
> - It was suggested to charge $1.50/sq. ft for an approximate charge of $45 for
> $45/month charge. At first we had 30 sq. ft (thus $45 a month) then Darrel/Aaron
> came up with a finer calculation of a 4 x 6.5 ft space (for the fixed benches).
> That came out to 27 sq. ft (except that should have been 26 sq. ft) at 40.5$ ( 26*
> 1.5 = 39 respectively)
> - Rental rate for the Annex office at roughly $1.82/sq. ft (assuming ~220sq ft) for
> a charge of $400/month
> - It was recommended to rent 1,000 sq. ft to Alice for a total of $700 a month,
> her lease to run through November (the end of the current Quelab lease).  Further it was
> proposed that it would include the Annex "hallway" & the North wall  (to have the
> minimum impact) since she would be renting a third of the space.  Alice found these
> suggestions favorable.
> - JT asked if we are obliged with the requirement to make back the additional rent
> of the annex via rentals within the space?
> - Darrel will send an email to the Members' list asking if anyone is interested in
> renting space or a bench?
>
> Details on Bench rental suggestions:
> - a mobile bench would be cheaper than a stationary bench
> - A fixed bench rental would be the square footage of the bench as well as 4.5 feet
> back or so out from the bench to allow for the person renting it - A mobile bench
> would be pulled out from its 'parking spot' and be returned there at the end of the
> day and thus a mobile bench space is only charged per sq. ft of the bench itself.
> -A discussion on who would manage the rental space assuming this was approved by
> the board. A rental officer was suggested (although the treasurer would be paid
> directly still).
>
> Other Topics (briefly) discussed, probably to be brought up in the next meeting:
> - The door in room 1 and whether it should be locked or have a breaker bar, to make
> it a valid exit for the building?
> - While the fermentation fridge is okay on the east wall, and brewing storage there
> somewhere as well, the actual brewing cannot take place there, as there is a need
> for proper ventilation.  It was suggested to use the "Hood Room", since it has that
> awesome vent hood.
> - Geoff's suggestion of Silk screening also on that east wall was mentioned.  At
> this point in the meeting I am not sure how much agreement there was (most people
> wanted to leave), but I think we agreed that that usable, non-donation gear would
> go on the East Wall. At the moment that is beer equipment and the Silk Screening
> equipment.
> - The donation zone - once purged & cleaned out - could be relocated to the west
> wall & the north wall (outside the Annex office) (For the Alice Rental to occur this
> would need to happen
> - Darren suggested having a shelf unit in room 42, as the "up for grabs" shelf, for
> donations that have been cleared by the Donations officer & okayed for any member
> that wants them.
>
> It was posited that the 3D printing room is insufficient and could be moved to the
> Annex office, or expanded (perhaps combined with Mission Control by taking out a
> wall?)
>
> It was also agreed that the entry room (Room 42) could use sprucing up.  Gonner's
> friend & fellow Quelab member Felicia is interested in doing so.
>
>
> APPENDIX
> Here is the info we were going off of:
> Summary of Calculations Considered
> Current area: 6590 sq. ft
> Annex area: 2986 sq. ft
> Total area: 9576 sq. ft
>
> Current Monthly rent: $2080
> Monthly rent till October 31: $2848
> Monthly rent as of November 1: $2314
> Monthly rent total by November 1, 2018: $2454
>
> Additional osts:
> Back Rent (for March): $827
> (estimates below)
> Electricity: 600 now ? 900 with annex
> Water: 110 now ? 165 with annex
> Gas: 75 now ? 150 with annex
> Insurance: 92 now ? 108 with annex
> Common Area Fee: 300 now ? 450 with annex
>
> Total Cost Estimate of Current building (no annex): $3257 per month
> Total Cost Estimate of monthly fees with annex: $4227 per month
>
> Cost per sq. ft to add annex: $0.325 per sq. ft per month (at infinity)
> Cost per sq. ft to add annex till October 31st: $0.457 per sq. ft per month
>
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