[Spacecadets] 10-3-16 SpaceCadets Meeting Minutes

[John Benedetto]

Below are the meeting minutes from the Space Cadets re-org meeting held on
10-3-16.  They can also be found on the Google drive at
https://docs.google.com/document/d/1p5P5_AmiEEzaK95hngje-0VMC--is-admHRewP9aymw/edit

at Quelab_Public > SpaceCadets > Official Meeting Minutes > Space Cadets
Meeting Minutes 100316

Sherie - since you're requested some moves, they would be on the agenda for
the next meeting; we have not yet decided on a date for the next meeting
since we don't know your availability.

JT

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Space Cadets Meeting Minutes 100316

Attending: Drew, Celeste, Bandit, Darren, Adric, Rebecca, JT

The Board’s response to the SC proposal was discussed - adding all area
captains to the group, three voting members

Point to discuss: Area Captains control their area, and need to be involved
with & have final say with regards to their area

The Area Captain of the Arcade has spoken that the love seat in the Arcade
should come out.

Adric’s point of the meeting:

Main agenda item:

Establish whether we can follow the Board’s response from April 29, 2016

   -

   Three voting members
   -

   Area Captains as members
   -

   What else?

Can those area captains not interested in being active on the Space Cadets
be allowed to ‘opt out’ in some fashion?  That would help with the voting
requirements

Q. - Are the Area Captains & the Facilities Manager on the SC mailing list?
  Adric will check the configuration of the list.

Adric trimmed the Space Cadets Mailing list to only those that responded to
his inquiry about staying a member of the Space Cadets; those people are
the current subscribers

Current list of Area Captains

   -

   3-D Printing: position currently vacant
   -

   Arcade - Troy Ross
   -

   Assets: Darren Moody
   -

   Electronics Lab: Aaron Birenboim
   -

   Facilities: John Murray
   -

   Fiber Arts: Sherie Pennebaker
   -

   Laser: Jonny Romero
   -

   Metal Shop: Eric Lee
   -

   Welding: John Murray
   -

   Woodshop: Gonner Menning


These people responded to Adric’s request of who wanted to be involved

   -

   Charel
   -

   Aaron
   -

   Adric
   -

   Celeste
   -

   Ben Cole
   -

   Drew
   -

   JT
   -

   Darren
   -

   Rebecca
   -

   Eternity (ET)
   -

   Sherie
   -

   Gonner




Some discussion took place on the ByLaws on how consensus works & the
quorum requirement works

“Opt Out’- can it be permanent or one time?  How to handle for voting
requirements?

Adric proposal - Area captains being allowed a permanent opt out of voting
for Space Cadets.  And must opt in via email to the list prior to call to
vote, for reasons for quorum.

Can we meet the requirements for quorum?

All Area Captains are Officers, but not all Officers are not Area Captains

Volunteers - Rebecca, Bandit, & Drew volunteered to be members at large.

Bandit has volunteered

It was suggested that the President be allowed a vote on the committee &
was passed unanimously

Was there any concern about two family members on the group?  There was no
dissent on the matter.

Proposed to meet quarterly, unless there are other higher priority items.

Current Items we know of -

   -

   John Anthes’ question on moving the CNC to the Annex
   -

   Sherie asking about moving ceramics into the Annex by the sink
   -

   Sherie - moving Fiber arts into One, 3D print into Dragon’s Weir




ACTION ITEMS


   -

   Adric will check the configuration of the SC Mailing list & see if the
   Area Captains & the Facilities Manager are on the mailing list
   -

      Add Gonner
      -

      Add Bandit
      -

   Celeste to notify the area captains & the Facilities Manager about the
   Board’s decision to add them as members of the Space Cadets
   -

   Proposals
   -

      A permanent opt out (for voting purposes) for Area Captains, until
      they notify us otherwise, for either a specific vote or in general (for
      purposes of quorum)
      -

      For voting, if votes go to online (email), some time limit be set,
      but a response is required from all voting members, no assumption that a
      lack of response equals a response. They must notify them & get a response
      -

   We have our three members at large - Drew Bernard, Rebecca Snyder, &
   Bandit Gangwere.
   -

   Bandit has volunteered to be the leader of the committee & it was passed
   by those present
   -

   It was proposed that the position of Quelab president be considered an
   Area Captain (“The Captain of us all”) & be allowed a vote on this
   Committee - voted on & passed unanimously


Next meeting not decided up on yet, since we need to get a response from
Sherie, since we will be addressing her request. Darren also asked to talk
at the next meeting, too.

Meeting Adjourned - 8:31 p.m.
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