[Spacecadets] Minutes from last meeting

Tue Mar 29 12:16:13 PDT 2016

Just a heads up that I won't be at the meeting tonight, I have a prior
engagement.

Someone take minutes, please!

JT

On Sat, Mar 26, 2016 at 5:32 PM, dknutson <darrelknutson at sandien.com> wrote:

> As the person who initially called the SpaceCadets meeting to get the ball
> rolling I’ll take the onus of saying the meeting for tomorrow, Easter
> Sunday, is postponed until Tuesday, March 29th, at 5:30 PM.  Top item on
> the agenda is to determine an appropriate time and day for future meetings.
>
> I think we all forgot that tomorrow is Easter.
>
> I am in favor of postponing the cleanup until next Saturday afternoon for
> the same reason.  Saturday because we can clean up before the meeting on
> Sunday.  Who ever called for the cleanup Sunday will have to make the
> official call on postponement.  I won’t be able to make it tomorrow.
>
> Thank you
> Darrel
>
> *From:* Darren <moodyguy33324 at yahoo.com>
> *Sent:* Saturday, March 26, 2016 1:31 PM
> *To:* Space Utilization <spacecadets at quelab.net> ; Space Utilization
> <spacecadets at quelab.net>
> *Subject:* Re: [Spacecadets] Minutes from last meeting
>
> Being this Sunday is Easter Sunday and a time a lot of people spend with
> family, should ee consider rescheduling?
>
> Sent from Yahoo Mail on Android
> <https://overview.mail.yahoo.com/mobile/?.src=Android>
>
> On Sat, Mar 26, 2016 at 13:20, Charel Morris
> <charelm at gmail.com> wrote:
> Is there another meeting this Sunday Mar 27?
>
> Sent from my iPhone so please excuse the occasional weird wording!
>
> Charel
>
> > On Mar 26, 2016, at 7:46 AM, John Benedetto <john.benedetto at gmail.com>
> wrote:
> >
> > A thanks for Chris & Darrel for proofing my minutes.  -- JT
> > I think the biggest takeaway to submit to the board is: we recommend
> Alice's rental of 1K sq ft for $700, including the east "hallway", and the
> North wall (where donations were moved to), and bench/storage rental of
> $1.50 / sq ft.
> >
> > I think we should plan on sending the Board a recommendation later this
> week
> >
> -----------------------------------------------------------------------------------
> >
> >
> >
> > Space Cadets Meeting 3-20-16
> >
> > Though Geoff couldn't make the meeting, he prepped an information sheet
> listing
> > rents & other costs, as was requested by Darren & others.  We want to
> thank him for
> > prepping that sheet, especially considering he missed the meeting
> because he was
> > sick.
> >
> > - One early consideration was renting alternate space within Quelab,
> such as
> > Flynn's Arcade or Mission Control
> >
> > - Three types of rentals were discussed:
> >  - A room
> >  - Storage Space (nook/cranny)
> >  - Bench or table
> >
> > Some liked the idea of a stationary bench, while others like the idea of
> a mobile
> > bench
> >
> > The following people have expressed interest in renting space at Quelab:
> > - Alice, for 1,000 sq. ft
> > - Aaron B., for a workbench
> > - Ben Cole, for  ~30 sq. ft
> > - Josh P., for ~20 sq. ft
> > - Darrel, for ~20 sq. ft
> > - Aryon Hopkins, for display space (room 1
> >
> > There was agreement on:
> > - There would be different rental rates, open storage vs. a room
> > - Large amount of space may net a lower rate per sq. ft  (Aaron B.
> suggested
> > different rates for different places, upstairs storage $1/sq ft, first
> floor $2/sq
> > ft)
> > - It was suggested to charge $1.50/sq. ft for an approximate charge of
> $45 for
> > $45/month charge. At first we had 30 sq. ft (thus $45 a month) then
> Darrel/Aaron
> > came up with a finer calculation of a 4 x 6.5 ft space (for the fixed
> benches).
> > That came out to 27 sq. ft (except that should have been 26 sq. ft) at
> 40.5$ ( 26*
> > 1.5 = 39 respectively)
> > - Rental rate for the Annex office at roughly $1.82/sq. ft (assuming
> ~220sq ft) for
> > a charge of $400/month
> > - It was recommended to rent 1,000 sq. ft to Alice for a total of $700 a
> month,
> > her lease to run through November (the end of the current Quelab
> lease).  Further it was
> > proposed that it would include the Annex "hallway" & the North wall  (to
> have the
> > minimum impact) since she would be renting a third of the space.  Alice
> found these
> > suggestions favorable.
> > - JT asked if we are obliged with the requirement to make back the
> additional rent
> > of the annex via rentals within the space?
> > - Darrel will send an email to the Members' list asking if anyone is
> interested in
> > renting space or a bench?
> >
> > Details on Bench rental suggestions:
> > - a mobile bench would be cheaper than a stationary bench
> > - A fixed bench rental would be the square footage of the bench as well
> as 4.5 feet
> > back or so out from the bench to allow for the person renting it - A
> mobile bench
> > would be pulled out from its 'parking spot' and be returned there at the
> end of the
> > day and thus a mobile bench space is only charged per sq. ft of the
> bench itself.
> > -A discussion on who would manage the rental space assuming this was
> approved by
> > the board. A rental officer was suggested (although the treasurer would
> be paid
> > directly still).
> >
> > Other Topics (briefly) discussed, probably to be brought up in the next
> meeting:
> > - The door in room 1 and whether it should be locked or have a breaker
> bar, to make
> > it a valid exit for the building?
> > - While the fermentation fridge is okay on the east wall, and brewing
> storage there
> > somewhere as well, the actual brewing cannot take place there, as there
> is a need
> > for proper ventilation.  It was suggested to use the "Hood Room", since
> it has that
> > awesome vent hood.
> > - Geoff's suggestion of Silk screening also on that east wall was
> mentioned.  At
> > this point in the meeting I am not sure how much agreement there was
> (most people
> > wanted to leave), but I think we agreed that that usable, non-donation
> gear would
> > go on the East Wall. At the moment that is beer equipment and the Silk
> Screening
> > equipment.
> > - The donation zone - once purged & cleaned out - could be relocated to
> the west
> > wall & the north wall (outside the Annex office) (For the Alice Rental
> to occur this
> > would need to happen
> > - Darren suggested having a shelf unit in room 42, as the "up for grabs"
> shelf, for
> > donations that have been cleared by the Donations officer & okayed for
> any member
> > that wants them.
> >
> > It was posited that the 3D printing room is insufficient and could be
> moved to the
> > Annex office, or expanded (perhaps combined with Mission Control by
> taking out a
> > wall?)
> >
> > It was also agreed that the entry room (Room 42) could use sprucing up.
> Gonner's
> > friend & fellow Quelab member Felicia is interested in doing so.
> >
> >
> > APPENDIX
> > Here is the info we were going off of:
> > Summary of Calculations Considered
> > Current area: 6590 sq. ft
> > Annex area: 2986 sq. ft
> > Total area: 9576 sq. ft
> >
> > Current Monthly rent: $2080
> > Monthly rent till October 31: $2848
> > Monthly rent as of November 1: $2314
> > Monthly rent total by November 1, 2018: $2454
> >
> > Additional osts:
> > Back Rent (for March): $827
> > (estimates below)
> > Electricity: 600 now ? 900 with annex
> > Water: 110 now ? 165 with annex
> > Gas: 75 now ? 150 with annex
> > Insurance: 92 now ? 108 with annex
> > Common Area Fee: 300 now ? 450 with annex
> >
> > Total Cost Estimate of Current building (no annex): $3257 per month
> > Total Cost Estimate of monthly fees with annex: $4227 per month
> >
> > Cost per sq. ft to add annex: $0.325 per sq. ft per month (at infinity)
> > Cost per sq. ft to add annex till October 31st: $0.457 per sq. ft per
> month
> >
> > _______________________________________________
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> > Spacecadets at quelab.net
> > http://pepper.quelab.net/mailman/listinfo/spacecadets
>
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